Quick Answer: How Do I Manage Categories In Outlook Calendar?

How do I manage Outlook effectively?

7 Microsoft Outlook Tips and Tricks for Better Email ManagementMove Complex and Non-Critical Emails Into a To-Do Folder.

Use Outlook’s Task List Instead of Clogging Your inbox.

Clean Up Your Inbox in One Click.

Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails.

Create Quick Parts for Default Responses to Common Questions.More items…•.

How do I automatically categorize calendar appointments in Outlook?

Track your time better by automatically color coding your Outlook appointmentsWith the appointment open, name it and enter all the particulars.On the (default) Appointment tab, click Categorize in the Tags group.Choose the appropriate category. … The first time you use a category, Outlook will prompt you to name it.

How do I use categories in Outlook 365?

Method 1:Select an email message or calendar event and right-click.From the Categorize menu, select New category.Type a name for your category, and then, if you want, choose a color by clicking the category icon.Press Enter. The category is created and applied to the items you’ve selected.

How do I reset categories in Outlook?

You can remove custom categories and restore the out-of-box defaults by launching Outlook with the following switch: outlook.exe /cleancategories. If you’re using Outlook 2003 or earlier, choose Categories from the Edit menu, select Master Category List, and then click Reset.

Why can’t I use categories in Outlook?

Why? The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.

How do I organize my calendar by color?

With that in mind, here’s how you can color-code your calendar for maximum productivity:Color your meetings grey. … Use red for detail-oriented tasks. … For creative tasks, go with purple. … Color less-taxing tasks blue. … Green is associated with health and tranquility. … Use white for prep-time.

How do you categorize in Outlook?

Organize Messages with Categories in OutlookOpen the message in the Reading Pane or in a separate window. … Go to the Home tab, in the Tags group and select Categorize. … Choose the category you want to use. … The first time you assign a category to a message, the Rename Category dialog box opens. … Select Yes.

How do I add color categories to Outlook calendar?

Adding more color categoriesGo to Home > Categorize (in the Tags group) on the Ribbon.From the drop-down list, choose All Categories.In the window that appears, click New.Enter a Name and choose a Color.Click OK.

How do I display color categories in Outlook?

Assigning Color Category Or you can perform it by opening the email message and then navigating Tags>Categorize. From the drop-down, choose the desired category and assign it. If you want to view all the categories, click on All Categories option. Choose the desired color and assign it.

How do I show all categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

How do I use categories in Outlook calendar?

To assign a color category to an appointment, meeting, or event, use one of the following options:From your main calendar view, right click the appointment, meeting, or event, point to Categorize. , and then click a color category.From an open appointment, meeting, or event, look for the Categorize button.

How do I automatically assign categories in Outlook?

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you’re about to create.Choose “Create Rule” to bring up the Create Rule dialog box.Skip the simple options and go straight to “Advanced Options” using the button in the corner.More items…

Why can I not rename categories in Outlook?

When you rename a category in the Color Categories dialog box Outlook has to examine every categorized item in every folder to rename the category, if appropriate. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.

How do I sort by categories in Outlook 365?

Filter items by categoryAt the bottom of the navigation pane, click Mail .In the folder list, click the folder containing the messages that you want to filter.On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.